Holiday and Absence Management for IBM Lotus Notes - QED Absence

Wasted time spent recording, filing and communicating paper based holiday requests?

Staff holiday planning is an important part of workforce management. Coordinating employee holidays across teams and departments can be a tricky process and can often leave your business under resourced at key times.

Poor holiday information access for staff and managers?

Traditional paper based staff leave and holiday planning processes are prone to errors and confusion and can be costly and time consuming. Streamlining your holiday planning processes across your business will enable you to take control of staff holidays.

Inaccurate staff holiday records?

QED Absence provides a clear and accurate process for recording staff holiday in addition to reducing the workload on management.

The system enables staff in your organisation to have complete visibility of staff availability.

It allows employees to view a summary of their leave entitlement, days taken and decisions pending for the current and following year.

Under-staffing at key holiday times?

The integrated holiday calendar shows staff when colleagues are in or out of the office and when they have holiday booked.

This enables staff to make more informed decisions on when to take holiday and improve their chances of having holiday approved by a manager.

Employees can request leave in hours or days depending on the their working pattern.

Working days are automatically calculated for the employee taking into account weekend working and country level setting of Bank Holidays. This flexibility allows for enterprise wide implementation.

Requests are electronically routed to managers, who can view departmental calendars of approved employees absence to allow them to make an informed decision based on staffing levels for the requested period. They can then Approve or Reject the leave request with one click.

Holiday entitlements are automatically calculated and updated when holidays are taken by staff.

As well as allowing staff to book Holidays the system allows staff to keep track of Sick and Unpaid leave and also allows you to configure your own organisations absence requirements. For example Maternity, Compassionate, Doctors Appointments, Hospital Appointments.

Difficulty in reporting and identify holiday trends within your business?

QED Absence gives staff, managers and HR an at a glance view of information regarding holiday entitlements, days taken, days left and other information regarding staff leave and absence.

Unequal holiday processes between different teams and locations?

The flexibility of the system allows for company processes such as weekend working, bank holidays and part time workers to be customised to your ways of working. Staff holidays can also be calculated in hours as well as days.

Disputes over staff holiday entitlements?

Administrators allocate annual leave allowances to staff and can also create block holiday booking for selected staff in cases such as holiday shutdowns when employees take compulsory leave.

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• QED Absence - Key Features
• QED Absence - Brochure

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