Email Signature for Lotus Notes - Solution Overview

What Does It Do?

• Crossware's solution provides for centralized control of email signatures.
• Great looking email signatures are added at the server end, directly prior to emails leaving your organization.

What Makes It Different?

• Crossware's solution entirely removes user discretion from the signature design and set-up process.
• Emails become 100% consistent protecting your corporate image and completely tamper-proof!
• Supports: disclaimers, rich graphics, logos, banners, special promotional messages and much more!

What's In It For The Marketing Department?
Corporate Image

• Electronic communications will be professionally presented and 100% consistent with your organizations corporate image.

Consistency

• Logos and graphics displayed will be the current / correct version.
• Designs will be presented in exactly the way that your marketing department has prescribed.

Control & Assurance

• Signatures are tamper-proof.
• Users unable to modify the approved corporate text and layout.

What's In It For The Advertising & Sales Teams?
Harness Untapped Advertising Potential

• Crossware's software allows advertisers to treat every email your organization sends as a promotional opportunity...
• Crossware's application will automatically add sales or promotional text to the base of all emails leaving your organisation.

Targeted Promotion

• The solution (When linked to CRM or similar systems) can even automatically target the promotional messages to individual recipients - (This happens regardless of who the sender is in your organisation)
• Targeting is based on the demographic profile that your organization maintains on your prospects and clients.

What's In It For the Legal Department?
Compliance / Legislation

• Emails will be 100% compliant with new disclosure legislation in Europe and other parts of the world.

Disclaimer Management

• The solution also centrally manages disclaimers -- users are unable to alter the signatures or disclaimers!

Manage Multiple Entities

• Staff who in the course of their work represent multiple legal entities (within a group or companies) have the ability to effortlessly toggle between different email signatures.

What's In It For the IT Department?
Reduced Administration

• No need to physically touch every PC.
• Helpdesk calls about signatures are reduced to zero.
• Data can be pulled from a Domino Directory or any Notes database (such as a HR system) or many external systems eg. Intranet staff directories etc.

Reduced Data Traffic

• Internal emails can be delivered without rich graphics or logos, substantially reducing the size of data transferred internally.

Reduced Storage Requirements

• Logos and other signature data will not be stored on individual machines and duplicated many times in sent item folders etc. Individual mail files will be leaner and run at faster speeds.

Technical Information
Ease Of User

• Installation is straight forward - usually installed and configured in an hour!
• No new hardware required.
• No change to email template required.

Supports Most Clients

• Lotus Notes (V5 upwards)
• Domino Web Access (iNotes / DWA)
• Blackberry
• Legacy applications (that sends emails)

Supports All Major Operating Systems for Lotus Domino

• Compatible with Windows, IBM i, AIX, zLinux, Linux (Redhat / SuSE) & Solaris.

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